COVID-19 Vaccine Information for Medical Providers
Medical providers have an important role to play in vaccinating their patients, and staff. Below are resources to assist you in your planning efforts.
Provider Enrollment:
Provider Enrollment Instructions and Checklist (1.5.2021) Vaccine Provider Site Administration Checklist Vaccine Planning Checklist
Vaccine Provider Request Process:
This document will help you understand the process and timeline for ordering and delivery of COVID-19 vaccines: Vaccine Request Process (3.9.21)
Submit your weekly vaccine request (web portal) Send any questions regarding vaccine requests to covidvaccine@delaware.gov
Summary of Provider Vaccination Requirements:
Vaccination Requirements (Updated 05.22.21) DHSS order to report inventory to Vaccine Finder (02.25.21) Vaccine Ingredients and Allergy Information (5.13.21) | Español HHS Office of the Inspector General COVID-19 Vaccination Requirements
Vaccine Wastage is required to be reported.
When wasting doses, please fill out the Wasted Doses form at https://coronavirus.delaware.gov/wasted-doses-form/. All waste must be reported DAILY when administering vaccine.
Pfizer wastage/other wastage reporting:
Pfizer vial contains 6 doses, if provider is to unable draw the 6th dose, this dose is considered a wasted dose and must be reported as a wasted dose using the wastage form attached and emailing COVIDVaccine@delaware.gov or fax 302-739-2555. If a provider has a question as to whether the vaccine is viable or not, please contact manufacturer (Pfizer/Moderna links below) or Immunizations at 302-744-1060 before determining that the vial/doses are not viable.Moderna vials contain 14 doses and J&J vials contain 5 doses – if all doses within the vial are not administered, wastage must be reported.
When extracting only booster doses or a combination of primary series and booster doses, the maximum number of doses that may be extracted from either vial presenetaion should not exceed 20 doses. Do not puncture the vial stopper more than 20 times, per Moderna EUA fact sheet (see link and information below). Moderna COVID-19 Vaccine EUA Fact Sheet for Health Care Providers (fda.gov)
Pfizer:
- CDC: https://www.cdc.gov/vaccines/covid-19/info-by-product/pfizer/index.html
- Pfizer: https://www.cvdvaccine-us.com/
- Pfizer – handling: http://labeling.pfizer.com/ShowLabeling.aspx?id=14471
Moderna:
Delaware Resources:
- COVID-19 Treatment Options (Updated 2.22.22)
- COVID-19 Frequently Asked Questions for Medical Providers (Updated 2.4.21)
- Frequently Asked Questions for the General Public
- Vaccine Vial Information “Cheat Sheet” (Updated 2.1.22)
- COVID-19 Vaccine Training Module For Health Care Providers
- Health Care Providers | DDPH Resources and Materials
- COVID-19 Variants Fact Sheet (Updated 4.26.22)
- Acute and Outpatient Testing Guidance (updated 9.14.21)
CDC Resources:
- Pre-vaccination checklist: U.S. COVID-19 Vaccine Product Information | CDC
- COVID-19 Vaccine Quick Reference Guide for Healthcare Professionals: U.S. COVID-19 Vaccine Product Information | CDC
- Summary Document for Interim Clinical Considerations: Interim Clinical Considerations for Use of COVID-19 Vaccines | CDC
Pfizer Materials:
- Pfizer Vaccine At-a-Glance (Updated 6.22.22)
- Preparation and Administration Summary: 12 years of age and older: Pfizer-BioNTech COVID-19 Vaccine Preparation and Administration Summary (cdc.gov)
- EUA (Updated 6.17.22)
- Provider Fact Sheet: 12 years of age and older, purple cap (must dilute) (Updated 10/29/21)
- Provider Fact Sheet: 5-11 years of age, orange cap (must dilute) (10/29/21)
- Patient and Caregiver Fact Sheet (12 years of age and older) (Updated 10/29/21)
- Patient and Caregiver Fact Sheet (5-11 years of age) (10/29/21)
- For more clinical information and materials, visit https://www.cdc.gov/vaccines/covid-19/info-by-product/pfizer/index.html
- Standing orders: 12 years of age and older: Pfizer-BioNTech COVID-19 Vaccine: 12 Years of Age and Older • Standing Orders for Administering Vaccine (cdc.gov)
Ancillary Supply Kit Information:
Moderna Materials:
- Moderna COVID-19 Vaccine At-a-Glance (Updated 6.22.22)
- EUA Letter (Updated 6.17.22)
- Standing order: Moderna COVID-19 Vaccine: Standing Orders for Administering Vaccine to Persons 18 Years of Age and Older (cdc.gov)
- Preparation and Administration Summary: Moderna COVID-19 Vaccine: Vaccine Preparation and Administration Summary (cdc.gov)
- Provider Fact sheet
- Patient and Caregiver Fact Sheet
- Moderna Website
Johnson & Johnson Materials:
- EUA Letter (updated 10/20/21)
- Standing Order: : Janssen COVID-19 Vaccine (Johnson & Johnson): Standing Orders for Administering Vaccine to Persons 18 Years of Age and Older (cdc.gov)
- Preparation and Administration Summary: Janssen COVID-19 Vaccine (Johnson & Johnson): Vaccine Preparation and Administration Summary (cdc.gov)
- Patient and Caregiver Fact Sheet (updated 10/20/21)
Healthcare Providers Fact Sheet (updated 10/20/21)
Novavax Materials:
- Novavax Fact Sheet for Recipients 12 and Caregivers (updated 08.19.22)
- Novavax Standing Orders for Administering Vaccine to Persons 12 Years of Age or Older (Updated 08.22.22)
- Fact Sheet for Healthcare Providers Administering Novavax Vaccine (Updated 08.19.22)
Moderna Call Center:
1-866-MODERNA (1-866-663-3762)
General Moderna Questions Healthcare Provider Questions (clinical) Product Quality or Technical Questions Pregnancy RegistryNote: Call center volume, per Moderna has an approx. call volume of 200 calls/hour during peak operational hours of 8:00 a.m.- 8:00 p.m. EST
Provider Reimbursement
For most providers, Delaware Medicaid (DMMA), and our partner MCOs (Amerihealth Caritas of Delaware and Highmark Health Options) will be using the Medicare Fee Schedule rates for COVID-19 vaccine administration. Additional guidance will be forthcoming for certain providers subject to alternative fee schedules due to federal regulation, such as FQHCs.
Any provider planning to bill for COVID-19 vaccine administration should ensure that they are enrolled DMMA and with both MCOs. See Enroll with DMMA here. See here and here to enroll with MCOs and view CMS Guidance: Find HRSA reimbursement information
Report Vaccination Violations
Submit complaints about a vaccination provider by using this form, if you think they are violating any of these requirements.
Get More COVID Data
For more data on Delaware COVID cases, testing and outcomes, including demographic breakdowns, go to My Healthy Community
Related Topics: COVID-19 Vaccine, medical providers, Vaccine